Build trust, mitigate risk, and guide your team with a clear, customisable AI Policy.

An AI Policy helps your organisation responsibly adopt artificial intelligence by setting clear expectations around:

• Acceptable and ethical use of AI tools

• Privacy, security, and data protection

• Transparency and accountability

• Staff training and responsibilities

Whether you’re experimenting with ChatGPT or already integrating AI into your workflows, having a written policy ensures alignment, reduces risk, and boosts confidence across your team.

What’s Included in Our Free Template?

Our professionally written, editable AI Policy Template includes:

• ✅ Definitions of key AI terms in plain language

• ✅ Clear staff usage guidelines (what’s allowed, what’s not)

• ✅ Customisable sections for risk, privacy, and ethical considerations

• ✅ Prompts and questions to help you tailor the policy to your organisation

• ✅ Ready-to-use format for board approval or internal adoption

Who is This Template For?

This free resource is designed specifically for:

• Non-profit organisations exploring or using AI

• Charity and advocacy groups wanting to safeguard responsible use

• Funders and foundations supporting grantees’ tech adoption

• AI-curious teams seeking clarity and confidence

You don’t need to be a tech expert to benefit.

How to Get the Template

No catch. Just enter your email, and we’ll send it straight to your inbox.

You’ll receive:

• The AI Policy Template in Word and Google Docs formats

• A quick-start guide to customising it

• Access to related training and walkthrough videos

Frequently Asked Questions

What if we’re not using AI yet?

Even better. This template helps you prepare before you adopt new tools. Start smart.

Is this template legally binding?

No. It’s a practical, educational tool—not legal advice. You’re free to adapt it to your organisation’s needs.

Can we share this with others?

Yes! Please credit AI Impact Hub and help other non-profits use AI responsibly.

Why Trust AI Impact Hub?

At AI Impact Hub, we’ve helped hundreds of non-profits implement AI responsibly and effectively. This policy template was created by sector experts who understand the unique challenges and opportunities in mission-driven work.

We’re not just giving you a document—we’re helping you build a foundation for ethical, effective AI adoption.

TL;DR – Why Download This?

✔ Ready-to-use AI policy template
✔ Tailored for non-profits and values-led teams
✔ Helps you stay ahead of risks and build trust
✔ Created by experts in AI + the non-profit sector
✔ Absolutely free